Scan Set Up Validation

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Coming up with validation plans and test scripts are almost always environment specific and important to validating any type of build and configuration work. Below is a straw model for an Allscripts Document Management (Scan) Validation.

Scan Build Validation - Example

Environment Tested: EHR TEST

Products Tested: EHR, ADM

  • Scan test different documents from chart, for resolution testing (using samples from actual charts, with patient’s name blacked out)
Example ADM (Scan) Validation Script
Data Confirmed Description Date Tested Tester Initials Status Issues Comments
Document Types Supporting document types are properly build in EHR 1/2/12 D.B. FAIL EKG document type was not built/available to link to ADM chart folder Submitted update request to EHR build team to build
Chart Sections/Folders Supporting ChartViewer folders/hierarchy exist in EHR 1/2/12 J.N. PASS N/A ChartViewer folder structure is correct; document types displaying to assigned chart folders
Scan Chart Groups Supporting Chart Groups exist in ADM 1/2/12 J.N. FAIL Misspelling on ENT Referrals folder description Incorrect folder description in ADM updated
Scan User Groups/Security Supporting ADM access groups and ADM security defined
ADM user group security functions for multiple med rec groups/roles
Front Desk can perform LIVE chart scanning
Medical Records can perform HX chart scanning
1/4/12 J.N. PASS N/A Med Rec User group can only see Clinical Chart groups; not Admin
Filer Setup Supporting filer configurations and button/doc type mappings exist 1/4/12 D.B. N/A N/A Practice is not going live on filer functionality
Scan Functionality Documents can be physically scanned into ADM (direct, batch, filer) 1/5/12 D.B. PASS Received OCX error when attempting to Scan; IS resolved installation issue Advanced Directives to Misc Insurance – direct
Med Rec Requests to OB/GYN Reports – filer
GI Endo Report to Encounter form – batch by owner: Allscripts, Provider3 (single and multi-page)
Images in EHR Document scanned into ADM are properly visible in EHR ChartViewer 1/5/12 D.B. PASS N/A All scanned, filed, batched documents are displaying in EHR in correct chart location