Difference between revisions of "Scan Strategies"
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(New page: I have attached a brief powerpoint that we used to explore some different strategies for scanning paper documents into our EHR.) |
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− | + | [[Category:Allscripts Document Management|Strategies]] | |
+ | __TOC__ | ||
+ | ==Scan Scenarios== | ||
+ | ===All=== | ||
+ | *Practical in small practices/implementations (thin charts) | ||
+ | *All documents immediately available in EHR | ||
+ | *No paper chart | ||
+ | *Work effort/cost is exponential | ||
+ | *Effort spent on documents/charts which may never be used | ||
+ | |||
+ | ===Scan from Go Live Forward=== | ||
+ | *No upfront cost/work effort | ||
+ | *No effort spent on patients who don’t return | ||
+ | *No effort spent on documents which aren’t referenced | ||
+ | *Paper chart still exists for short-mid future | ||
+ | *No immediate benefit from information at Go-Live being accessible | ||
+ | |||
+ | ===Schedule Scanning=== | ||
+ | *Schedule Patients eCharts have immediate accessible documentation | ||
+ | *Effort minimized to only scan charts of patient who are returning | ||
+ | *No information readily available for 1st visit unscheduled patients | ||
+ | *Additional work effort prior to Go-Live in pulling charts | ||
+ | |||
+ | ==Filing Scenarios== | ||
+ | ===Scan All, File all to Document Type=== | ||
+ | *Every document is in the EHR filed under the paper document title | ||
+ | *Information more easily referenced | ||
+ | *No consensus of tabs necessary amongst practices | ||
+ | *Less build setup time per practice | ||
+ | *Chart Structure is enterprise wide | ||
+ | *Takes scan staff more time to file | ||
+ | |||
+ | ===Scan All, Partial Document Filing=== | ||
+ | *Minimizes work effort | ||
+ | *Frequently reference documents are easily accessible | ||
+ | *Documents that aren’t filed to document level can always be filed to document level later | ||
+ | *Documents that aren’t expected to be referenced aren’t filed to the document title initially | ||
+ | |||
+ | ==How Bar Coding Can Help== | ||
+ | ===Future Documents=== | ||
+ | *Filing to [[Document Type]] is automatic based on bar code | ||
+ | *Master forms and master documents can include bar code | ||
+ | *Consideration – bar codes need to be implemented on forms | ||
+ | |||
+ | ===Existing Documents=== | ||
+ | *Practices can choose what documents they bar code | ||
+ | *Document type filing is automatic to the scan process for documents that are stickered | ||
+ | *Frequently referenced documents are immediately available upon Go-Live | ||
+ | *Cost and effort to sticker existing documents | ||
+ | *Documents that practice choose not to bar code will have to be filed manually | ||
+ | |||
+ | ==Related Pages== | ||
+ | *[[Recommended Scanners]] | ||
+ | *Click [[Media:Scan Strategy.ppt|here]] to download a PowerPoint presentation on scan strategy. | ||
+ | *[[Fat_Client_Remote_Scanning_(HDR-RDS) | Fat Client Remote Scanning]] | ||
+ | |||
+ | ==Links== | ||
+ | Back to [[Allscripts Document Management]] |
Latest revision as of 12:50, 1 May 2018
Scan Scenarios
All
- Practical in small practices/implementations (thin charts)
- All documents immediately available in EHR
- No paper chart
- Work effort/cost is exponential
- Effort spent on documents/charts which may never be used
Scan from Go Live Forward
- No upfront cost/work effort
- No effort spent on patients who don’t return
- No effort spent on documents which aren’t referenced
- Paper chart still exists for short-mid future
- No immediate benefit from information at Go-Live being accessible
Schedule Scanning
- Schedule Patients eCharts have immediate accessible documentation
- Effort minimized to only scan charts of patient who are returning
- No information readily available for 1st visit unscheduled patients
- Additional work effort prior to Go-Live in pulling charts
Filing Scenarios
Scan All, File all to Document Type
- Every document is in the EHR filed under the paper document title
- Information more easily referenced
- No consensus of tabs necessary amongst practices
- Less build setup time per practice
- Chart Structure is enterprise wide
- Takes scan staff more time to file
Scan All, Partial Document Filing
- Minimizes work effort
- Frequently reference documents are easily accessible
- Documents that aren’t filed to document level can always be filed to document level later
- Documents that aren’t expected to be referenced aren’t filed to the document title initially
How Bar Coding Can Help
Future Documents
- Filing to Document Type is automatic based on bar code
- Master forms and master documents can include bar code
- Consideration – bar codes need to be implemented on forms
Existing Documents
- Practices can choose what documents they bar code
- Document type filing is automatic to the scan process for documents that are stickered
- Frequently referenced documents are immediately available upon Go-Live
- Cost and effort to sticker existing documents
- Documents that practice choose not to bar code will have to be filed manually
Related Pages
- Recommended Scanners
- Click here to download a PowerPoint presentation on scan strategy.
- Fat Client Remote Scanning
Links
Back to Allscripts Document Management