Difference between revisions of "Scan Strategies"
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==Scan Scenarios== | ==Scan Scenarios== | ||
===All=== | ===All=== | ||
| − | * Practical in small practices/implementations (thin charts) | + | *Practical in small practices/implementations (thin charts) |
| − | * All documents immediately available in EMR | + | *All documents immediately available in EMR |
| − | * No paper chart | + | *No paper chart |
| − | * Work effort/cost is exponential | + | *Work effort/cost is exponential |
| − | * Effort spent on documents/charts which may never be used | + | *Effort spent on documents/charts which may never be used |
===Scan from Go Live Forward=== | ===Scan from Go Live Forward=== | ||
| − | * No upfront cost/work effort | + | *No upfront cost/work effort |
| − | * No effort spent on patients who don’t return | + | *No effort spent on patients who don’t return |
| − | * No effort spent on documents which aren’t referenced | + | *No effort spent on documents which aren’t referenced |
| − | * Paper chart still exists for short-mid future | + | *Paper chart still exists for short-mid future |
| − | * No immediate benefit from information at Go-Live being accessible | + | *No immediate benefit from information at Go-Live being accessible |
===Schedule Scanning=== | ===Schedule Scanning=== | ||
| − | * Schedule Patients eCharts have immediate accessible documentation | + | *Schedule Patients eCharts have immediate accessible documentation |
| − | * Effort minimized to only scan charts of patient who are returning | + | *Effort minimized to only scan charts of patient who are returning |
| − | * No information readily available for 1st visit unscheduled patients | + | *No information readily available for 1st visit unscheduled patients |
| − | * Additional work effort prior to Go-Live in pulling charts | + | *Additional work effort prior to Go-Live in pulling charts |
==Filing Scenarios== | ==Filing Scenarios== | ||
===Scan All, File all to Document Type=== | ===Scan All, File all to Document Type=== | ||
| − | * Every document is in the EMR filed under the paper document title | + | *Every document is in the EMR filed under the paper document title |
| − | * Information more easily referenced | + | *Information more easily referenced |
| − | * No consensus of tabs necessary amongst practices | + | *No consensus of tabs necessary amongst practices |
| − | * Less build setup time per practice | + | *Less build setup time per practice |
| − | * Chart Structure is enterprise wide | + | *Chart Structure is enterprise wide |
| − | * Takes scan staff more time to file | + | *Takes scan staff more time to file |
===Scan All, Partial Document Filing=== | ===Scan All, Partial Document Filing=== | ||
| − | * Minimizes work effort | + | *Minimizes work effort |
| − | * Frequently reference documents are easily accessible | + | *Frequently reference documents are easily accessible |
| − | * Documents that aren’t filed to document level can always be filed to document level later | + | *Documents that aren’t filed to document level can always be filed to document level later |
| − | * Documents that aren’t expected to be referenced aren’t filed to the document title initially | + | *Documents that aren’t expected to be referenced aren’t filed to the document title initially |
==How Bar Coding Can Help== | ==How Bar Coding Can Help== | ||
===Future Documents=== | ===Future Documents=== | ||
| − | * Filing to document type is automatic based on bar code | + | *Filing to document type is automatic based on bar code |
| − | * Master forms and master documents can include bar code | + | *Master forms and master documents can include bar code |
| − | * Consideration – bar codes need to be implemented on forms | + | *Consideration – bar codes need to be implemented on forms |
===Existing Documents=== | ===Existing Documents=== | ||
| − | * Practices can choose what documents they bar code | + | *Practices can choose what documents they bar code |
| − | * Document type filing is automatic to the scan process for documents that are stickered | + | *Document type filing is automatic to the scan process for documents that are stickered |
| − | * Frequently referenced documents are immediately available upon Go-Live | + | *Frequently referenced documents are immediately available upon Go-Live |
| − | * Cost and effort to sticker existing documents | + | *Cost and effort to sticker existing documents |
| − | * Documents that practice choose not to bar code will have to be filed manually | + | *Documents that practice choose not to bar code will have to be filed manually |
==Related Pages== | ==Related Pages== | ||
| − | * [[Recommended Scanners]] | + | *[[Recommended Scanners]] |
| − | |||
| − | |||
[[Image:Scan Strategy.ppt]] | [[Image:Scan Strategy.ppt]] | ||
Revision as of 17:06, 20 October 2011
Scan Scenarios
All
- Practical in small practices/implementations (thin charts)
- All documents immediately available in EMR
- No paper chart
- Work effort/cost is exponential
- Effort spent on documents/charts which may never be used
Scan from Go Live Forward
- No upfront cost/work effort
- No effort spent on patients who don’t return
- No effort spent on documents which aren’t referenced
- Paper chart still exists for short-mid future
- No immediate benefit from information at Go-Live being accessible
Schedule Scanning
- Schedule Patients eCharts have immediate accessible documentation
- Effort minimized to only scan charts of patient who are returning
- No information readily available for 1st visit unscheduled patients
- Additional work effort prior to Go-Live in pulling charts
Filing Scenarios
Scan All, File all to Document Type
- Every document is in the EMR filed under the paper document title
- Information more easily referenced
- No consensus of tabs necessary amongst practices
- Less build setup time per practice
- Chart Structure is enterprise wide
- Takes scan staff more time to file
Scan All, Partial Document Filing
- Minimizes work effort
- Frequently reference documents are easily accessible
- Documents that aren’t filed to document level can always be filed to document level later
- Documents that aren’t expected to be referenced aren’t filed to the document title initially
How Bar Coding Can Help
Future Documents
- Filing to document type is automatic based on bar code
- Master forms and master documents can include bar code
- Consideration – bar codes need to be implemented on forms
Existing Documents
- Practices can choose what documents they bar code
- Document type filing is automatic to the scan process for documents that are stickered
- Frequently referenced documents are immediately available upon Go-Live
- Cost and effort to sticker existing documents
- Documents that practice choose not to bar code will have to be filed manually