MEDITECH Profile Standardization

Introduction

This wiki provides a broad overview of items to consider while doing a Profile Standardization.

Why Standardize?

• Upgrades may involve many menu changes especially for customized versions.
• Access Provisioning may take too long for users to gain access.
• Lack of visibility means increased workload for service desk requesting status of requests.
• Opportunity to clean up the database.

Processes Involved in Standardization

• Look at Source Data: ADP (employees) and FIM (contractors) - Determine who has access, identify job codes to be used.
• Module Standardization – Some may need more categories and some may need less.
• Secondary Access Standardization – Ensure access is setup correctly for users.
• Create and Update Policies and Procedures – Look for outdated policies to remove and add any additional as needed.
• Training and Education – Even if the workflow itself doesn’t change based on role, navigation may look different and offer new enhancements. Provide job aids if needed.

Benefits of Standardization

• Visibility – Processes may be changed or added to be more proficient.
• Process Efficiency – Fewer people/steps involved resulting in faster turnaround.
• Audit/Compliance – More consistency.
• Reporting/Analytics – Improved accuracy.
• Associate Performance – Faster access.

Teamwork

- There are various areas or teams that need to work together to ensure a smooth transition. Collaboration is important to make sure each area is on the same page. Some of them may include:

• Financial Analysts
• Clinical Analysts
• Human Resources – Data for employees/contractors
• MEDITECH – Data owners/managers